The Finance and Accounting Department is responsible for processing and accounting for all contributions, investments, scholarship distributions, grant distributions, donor distributions, vendor payments and payroll.
In 2016, we created and distributed quarterly financial statements for more than 350 funds, monthly budget and activity reports for departments, ad hoc reports for fund managers, reports for the board of directors, and the annual audited financial report.
We have implemented a systematic approach to monthly closing and reconciling to strengthen internal control. Additionally, we codified and implemented a comprehensive accounting policy to ensure consistent application of generally accepted accounting principles.
Our goal is to accomplish all of this as timely and error free as possible as well as placing as little administrative burden as possible on operations.
During the past year we processed 2,037 vendor invoices for a total of $16,077,921.16. This included 279 invoices for scholarships and 378 other fund distributions. We created 64,643 general ledger transactions and 1,218 general ledger batches.
The department managed 33 investment advisors with over $200,000,000 in investments. We accounted for all gains, losses, purchases, and sales of these investments monthly.
Stevie Jones
Director of Finance, Accounting and Human Resources
| Investment Committee Members | |
|---|---|
| Roy Bara | |
|
Terry Caviness |
|
| Kathy Cornett | |
| Jason Herrick | |
| Steve Hoard | |
| Dyke Rogers | |
| Suzanne Willis | |
| Richard Ware | |
| Wales Madden | |
| Mark Bivins | |
| Carl Birdsong | |
| David Prescott | |
| Bob LaRoche | |
| Dr. Anne Macy | |
| Foundaton Grants and Distributions | |
|---|---|
| Agency | $541,155 |
| Donor Advised | $1,673,817 |
| Donor Designated | $3,549,049 |
| Field of Interest | $348,551 |
| Scholarship | $1,290,668 |
| Community Designated | $260,818 |
| Discretionary and Unrestricted | $1,595,878 |
| Totals | $9,259,936 |
| Contributions | ||
|---|---|---|
| Non Endowed | Endowed | |
| ACE | $81,074 | |
| Agency | $22,154 | $306,728 |
| Community Funds | $244,851 | |
| Donor Advised | $1,075,565 | |
| Donor Designated | $50,300 | $442,025 |
| Field of Interest | $2,416,566 | $87,450 |
| In-Kind Gifts | $24,050 | |
| Memberships | $139,000 | |
| Scholarship | $350,031 | $1,349,879 |
| Unrestricted | $27,038 | |
| Total Annual Giving | $4,104,704 | $2,186,081 |
| Amarillo Area Foundation, Inc. | |
|---|---|
| Assets | |
| Unrestricted cash and cash equivalents | $5,482,981 |
| Restricted cash and cash equivalents | |
| Investments, at fair value | $111,003,040 |
| Investments, other | $426,746 |
| Receivables: | |
| Contributions receivable | $750,000 |
| Grants receivable | $474,655 |
| Accrued interest receivable | $47,432 |
| Advance on distributions | $100,835 |
| Other receivables | $166,059 |
| Gift shop inventory | |
| Other assets | $75,207 |
| Collections | |
| Property and equipment, net | $94,776 |
| Total Assets | $118,621,731 |
| Liabilities and Net Assets | |
| Liabilities | |
| Accounts payable and other liabilities | $535,999 |
| Grants and program services payable | $1,919,103 |
| Deferred revenue | $48,850 |
| Administrative fees payable | $32,384 |
| Funds held for agencies | $8,852,104 |
| Total Liabilities | $11,388,440 |
| Net Assets: | |
| Unrestricted | $107,233,291 |
| Temporarily restricted | |
| Permanently restricted | |
| Total Net Assets | $107,233,291 |
| Total Liabilities and Net Assets | $118,621,731 |
| Don & Sybil Harrington Foundation Inc. | |
|---|---|
| Assets | |
| Unrestricted cash and cash equivalents | $2,194,116 |
| Restricted cash and cash equivalents | |
| Investments, at fair value | $98,730,591 |
| Investments, other | |
| Receivables: | |
| Contributions receivable | |
| Grants receivable | |
| Accrued interest receivable | $27,032 |
| Advance on distributions | |
| Other receivables | $29,325 |
| Gift shop inventory | |
| Other assets | |
| Collections | |
| Property and equipment, net | $58,421 |
| Total Assets | $101,039,485 |
| Liabilities and Net Assets | |
| Liabilities | |
| Accounts payable and other liabilities | $522,050 |
| Grants and program services payable | $910,000 |
| Deferred revenue | |
| Administrative fees payable | $92,928 |
| Funds held for agencies | |
| Total Liabilities | $1,524,978 |
| Net Assets: | |
| Unrestricted | $94,514,507 |
| Temporarily restricted | |
| Permanently restricted | $5,000,000 |
| Total Net Assets | $99,514,507 |
| Total Liabilities and Net Assets | $101,039,485 |
| AAF Community Health Foundation | |
|---|---|
| Assets | |
| Unrestricted cash and cash equivalents | $162,074 |
| Restricted cash and cash equivalents | |
| Investments, at fair value | |
| Investments, other | |
| Receivables: | |
| Contributions receivable | |
| Grants receivable | |
| Accrued interest receivable | |
| Advance on distributions | |
| Other receivables | |
| Gift shop inventory | |
| Other assets | |
| Collections | |
| Property and equipment, net | $4,932,000 |
| Total Assets | $5,094,074 |
| Liabilities and Net Assets | |
| Liabilities | |
| Accounts payable and other liabilities | $18,293 |
| Grants and program services payable | $6,240 |
| Deferred revenue | |
| Administrative fees payable | |
| Funds held for agencies | |
| Total Liabilities | $24,533 |
| Net Assets: | |
| Unrestricted | $5,069,541 |
| Temporarily restricted | |
| Permanently restricted | |
| Total Net Assets | $5,069,541 |
| Total Liabilities and Net Assets | $5,094,074 |
| Citadelle Art Foundation | |
|---|---|
| Assets | |
| Unrestricted cash and cash equivalents | $157,140 |
| Restricted cash and cash equivalents | $70,379 |
| Investments, at fair value | |
| Investments, other | |
| Receivables: | |
| Contributions receivable | $50,549 |
| Grants receivable | |
| Accrued interest receivable | |
| Advance on distributions | |
| Other receivables | |
| Gift shop inventory | $18,376 |
| Other assets | $15,000 |
| Collections | $7,712,929 |
| Property and equipment, net | $3,567,802 |
| Total Assets | $11,592,175 |
| Liabilities and Net Assets | |
| Liabilities | |
| Accounts payable and other liabilities | $27,211 |
| Grants and program services payable | |
| Deferred revenue | |
| Administrative fees payable | |
| Funds held for agencies | |
| Total Liabilities | $27,211 |
| Net Assets: | |
| Unrestricted | $11,564,964 |
| Temporarily restricted | $70,379 |
| Permanently restricted | |
| Total Net Assets | $11,564,964 |
| Total Liabilities and Net Assets | $11,592,175 |
| Eliminations | |
|---|---|
| Assets | |
| Unrestricted cash and cash equivalents | |
| Restricted cash and cash equivalents | |
| Investments, at fair value | |
| Investments, other | |
| Receivables: | |
| Contributions receivable | ($800,549) |
| Grants receivable | |
| Accrued interest receivable | |
| Advance on distributions | |
| Other receivables | ($8,764) |
| Gift shop inventory | |
| Other assets | |
| Collections | |
| Property and equipment, net | |
| Total Assets | ($809,313) |
| Liabilities and Net Assets | |
| Liabilities | |
| Accounts payable and other liabilities | ($8,764) |
| Grants and program services payable | ($800,549) |
| Deferred revenue | |
| Administrative fees payable | |
| Funds held for agencies | |
| Total Liabilities | ($809,313) |
| Net Assets: | |
| Unrestricted | |
| Temporarily restricted | |
| Permanently restricted | |
| Total Net Assets | |
| Total Liabilities and Net Assets | ($809,313) |
| Consolidated 2016 | |
|---|---|
| Assets | |
| Unrestricted cash and cash equivalents | $7,996,311 |
| Restricted cash and cash equivalents | $70,379 |
| Investments, at fair value | $209,733,631 |
| Investments, other | $426,746 |
| Receivables: | |
| Contributions receivable | $5,086,988 |
| Grants receivable | $474,655 |
| Accrued interest receivable | $74,464 |
| Advance on distributions | $100,835 |
| Other receivables | $186,620 |
| Gift shop inventory | $18,376 |
| Other assets | $90,207 |
| Collections | $7,712,929 |
| Property and equipment, net | $8,652,999 |
| Total Assets | $235,538,152 |
| Liabilities and Net Assets | |
| Liabilities | |
| Accounts payable and other liabilities | $1,094,789 |
| Grants and program services payable | $2,034,794 |
| Deferred revenue | $48,850 |
| Administrative fees payable | 125,312 |
| Funds held for agencies | $8,852,104 |
| Total Liabilities | $12,155,849 |
| Net Assets: | |
| Unrestricted | $218,311,924 |
| Temporarily restricted | $70,379 |
| Permanently restricted | $5,000,000 |
| Total Net Assets | $223,382,303 |
| Total Liabilities and Net Assets | $235,538,152 |